Presenters’ Guidelines

The time available for each Symposium is 75 minutes sharp. One of the main responsibilities of the presenters is to properly prepare for their presentation, which includes ensuring that the presentation does not exceed the allocated time of 18 minutes.

Following the three oral presentations, a Discussant will provide a brief overview of the main issues. However, the Discussant should keep in mind that they are not giving a new presentation.   After the overview, the Discussant will then moderate a 15-minute general discussion of the topic between presenters and attendants.

A volunteer will time the presentation and give a 2‑minute warning (yellow flag) to presenters at the 15^th minute when they are approaching the end of their presentation time slot. This will allow the presenters to complete their presentation for the remaining 2 minutes of their timeslot. A red flag will be raised at the 17^th minute when the presenter only has 1 minute before the next presentation.

The time available for each Debate Symposium is 75 minutes sharp. One of the main responsibilities of the presenters is to properly prepare for their presentation, which includes ensuring that their presentations do not exceed the allocated time.

Within this timeframe, there will be a 20-minutes presentation by 2 presenters (presenter 1: ‘pro’ talk for 10 minutes; presenter 2: ‘con’ talk for 10 minutes), followed by a 35-minutes debate.

Please prepare your presentation for 10 minutes. You will have 2 minutes discussion time (each presentation has a 12 minute time-slot). Please respect this when planning your presentation to help us keep the time schedule. 

A volunteer will time the presentation and give a 2‑minute warning (yellow flag) at the 8^th minute and a red flag when you are approaching the end of your presentation time.

Please prepare your presentation for 5 minutes. You will have 2 minutes discussion time (each presentation has a 7 minute time-slot). Please respect this when planning your presentation to help us keep the time schedule. 

A volunteer will time the presentation and give a 2‑minute warning (yellow flag) at the 3^rd minute and a red flag when you are approaching the end of your presentation time.

The Session Chair’s main responsibility during the session is to manage the session with the following goals:

1. To open the session with a very brief welcome indicating the session name.

In addition to opening the session, the Session Chair is responsible for introducing each presenter (maximum 30 seconds). The presenter introductions are to be limited to the name of the presenter and their respective affiliation only.

2. To ensure the session stays on schedule.

It is vitally important, as a courtesy to all presenters and delegates that the presentations within each session start and end according to the schedule.

As you are chairing «Session_type» session, please follow the respective timing pattern indicated below.

 Oral Presentations:

Oral Presentations have a total of 12 minutes for each presentation. The presentation should be prepared to be presented in 10 minutes with a 2-minute discussion time. Please respect this timeframe to help us keep the time schedule. 

A volunteer will time the presentation and give a 2‑minute warning (yellow flag) at the 8^th minute and a red flag when the presenter is approaching the end of their presentation time.

Short Oral Presentations:

Short Oral presentations have a total of 7 minutes for each presentation. The presentation should be prepared to be presented in 5 minutes with a 2-minute discussion time. Please respect this timeframe to help us keep the time schedule. 

A volunteer will time the presentation and give a 2‑minute warning (yellow flag) at the 3^rd minute and a red flag when the presenter is approaching the end of their presentation time and will have to end their presentation.

This will allow the presenters to welcome questions from the audience for the remaining 2 minutes of their timeslot.

Session Chairs will have to respectfully interrupt presenters whose presentation go overtime and instruct them to end their presentation. This might be the most difficult task of the Session Chair, but each presenter has a responsibility to ensure that every other presenter within the same session receives his or her allocated time to speak. The ISBNPA 2019 Organizing Committee asks the Session Chairs to be firm on this issue.

In case there should be one expected presenter missing, it is imperative to follow the Program schedule and wait for the following presentation time.  If this occurs, the Chair is encouraged to trigger discussions on topics related to previous presentations or to the session in general. In case the last presenter of a session is missing, the Chair can either use that time for discussions or to close the session.

3. To ensure a positive and respectful atmosphere during the questions.

It is important that the Session Chairs keep the questions on topic and ensure that all questions are respectful in nature. The organizers ask that the Session Chairs use their best judgment to handle the question period to ensure a positive atmosphere for everyone involved. We stress the importance of the Chair’s responsibility to keep all presentations, question periods and transitions on schedule during the session.  

4. To encourage questions and discussion by asking questions or providing comments, particularly when question periods drag out with little participation by the audience. One question will sometimes elicit others followed by a lively discussion.

Please remind the audience to give a standing applause at the end of each presentation. (ISBNPA has introduced the standing applause to break sitting time!)

Posters should not measure more than 90cm wide x 120cm high (portrait style), and should be constructed from lightweight material (heavy posters will not affix to the boards). Presenters will be provided with materials to attach their posters.

Posters will be displayed in Congress Hall Foyer level 1. Presenting authors are required to attend their posters during the appropriate poster session. Double sided tape will be provided to stick posters to each poster board. Each poster will be allocated a poster board that corresponds to the abstract submission ID. Posters should be mounted and removed by the presenters themselves at the following times:

Wednesday 5^th June – Poster Session 1

Mounted between 07:00 and 08:00 hours and removed between 16:35 and 18:00 hours.

Poster Session 1 presenters should stand by their poster to discuss the content with delegates from 10:50 to 12:05 hours on Wednesday 5^th June.

Thursday 6^th June – Poster Session 2

Mounted between 07:00 and 08:00 hours and removed between 16:35 and 18:00 hours.

Poster Session 2 presenters should stand by their poster to discuss the content with delegates from 10:50 to 12:05 hours on Thursday 6^th June.

Friday 7^th June– Poster Session 3

Mounted between 07:00 and 08:00 hours and removed between 16:35 and 18:00 hours.

Poster Session 3 presenters should stand by their poster to discuss the content with delegates from 10:50 to 12:05 hours on Friday 7^th June.

Any posters left on the boards at the end of each session will be removed by the organizers and can be picked up at the Registration Desk. Posters not collected by the end of the Meeting will be recycled.